For the past several months Joel Goodwin has led an effort to ensure continuity of SAPFM functions by arranging backup support for each essential function. These functions include: Corporate Finance (Accounting), Business Office (membership/Pins&Tails e-Magazine/Purchases/Mailing/Postal Services, etc.), and Information Technology (website, forum, PayPal, etc.). We need to ensure this emergency replacement person has had the complete coaching and support they need to succeed and that the current Subject Matter Expert (SME) in these departments is working to provide this backup person with the appropriate training required. The idea is to put this in place while there is no emergency, just in case!
The Annual Meeting will be held on 2 - 4 pm Thursday, February 2, 2017, in the auditorium of the DeWitt Wallace Decorative Arts Museum.
Tentative list of topics to be discussed:
- Reports from key committees
- Treasurer’s report
- Highlights from 1 February Board meeting
- Midyear plans for MESDA/Old Salem
- Call for volunteers
Please also plan to attend the Cartouche Banquet on Friday, 3 February at the Williamsburg Lodge.
In mid-September, all SAPFM members received an email announcing the upcoming annual election of Board members. At that time there were four candidates vying for the 3 open positions. October 1 brought the close of the period to declare candidacy, with no additional candidates arising. Events since that time changed the situation.
Appointment of New Board Member:
On 30 September current Board member Roger Hall submitted his resignation from the Board, primarily because of some family health issues. With regret, but with great appreciation for his services to SAPFM, the President accepted the resignation. SAPFM and the President greatly appreciate the services Roger has provided to SAPFM, both before his appointment to the Board, and during his official Board service. He has been instrumental in getting legal and CPA representation in the Williamsburg area, as an interface to Colonial Williamsburg Foundation, and as a critical contributor to getting our financial house in order. We have also benefitted from his sage advice on many issues.
Fortunately, Roger has volunteered to continue in the local Williamsburg interfaces when face-face meetings or other exchanges are needed, and the President, for one, will continue to seek his treasured advice. Last but not least, his home and period furniture craftsmanship continue to be an inspiration in our mission of education in the making and appreciation of period furniture.
Due to Roger’s resignation our Bylaws enabled the President to immediately appoint, with unanimous Board concurrence, David Coker to be a Board member, effective 5 October. David was one of the four candidates standing for election to the Board. As is clear from his candidate statement, David has the professional experience to become a major contributor to management of SAPFM financial resources. Please join the President in welcoming David to the Board, and thanking him for his willingness to contribute significant effort to the future success of SAPFM.
Election Impact – Remaining Three Candidates Hereby Elected to the Board:
David’s appointment to the Board resulted in three remaining candidates for the three open Board positions. Our revised Bylaws, approved at the January 2016 Meeting of Members, state that in the event that the number of candidates equals the number of impending vacancies on the Board, the candidates shall be considered as having been elected to the Board. We will therefore not expend the resources required to conduct an actual vote.
Thus it is the President's pleasure to announce that Rolly Rhodes, Dan Santos, and Tom Sears are hereby elected to the Board. Rolly and Dan are new members, while Tom is entering his third three-year term on the Board. Please join the President in welcoming these generous professionals and craftsmen to our Board, and special thanks to Tom for his continuing service, including his high esteem in the museum world which results in wonderful Midyear opportunities for SAPFM members.The candidate statements of all four new Board members can be found here, so that you can absorb the offered talent and commitment of the new members.
A special note on the Nominating Committee:
This was the first year our nominating committee was in full swing and we are gratified by the result. We set out to identify a full slate of candidates to stand for election to replace retiring members of the board. We were able to do so, including a candidate to replace Roger Hall, who needed to resign for personal reasons and leaves some very large shoes to fill.
The committee consisted of Ken Johnson (chairman), Rod Bankes, Jim Crammond, Herb Kettler, Jeff Saylor, and Jim Shapiro (board member). The first order of business was to develop a job description and begin the process of finding candidates. The committee developed a write up explaining the roles, responsibilities and time estimates for participation. It proved helpful to those interested to have a clear and concise explanation in one document.
The committee used word of mouth, personal networking, email blasts, web postings, and announcements at the annual and mid-year events as tools to identify possible candidates. The committee and its members spoke with numerous people who wanted to learn more about how they could help and serve SAPFM.
The efforts of advertising for candidates resulted in several people stepping forward to fill the board's needs who we had not been able to identify via the personal outreach methods above, but rather in response to our appeals through email and web. We also had several others who wanted to learn more about the board responsibilities and are considering possible future service in this area and maybe even board membership. The most important lesson from this process is that we will likely never identify all qualified candidates through our own connections and contacts, so we encourage everyone who might want to serve in this way to let us know, even if you have not been contacted directly.
For the first year and for reasons of timing, a board member was the chairman. It is part of our charter to have non-board members, either current or past, serve as the chairman. We want general membership involvement and leadership.
For 2017 Jim Crammond will serve as the chairman of the nominating committee. Ken Johnson will serve as an ad hoc adviser to the committee.
We encourage all our members to help the committee with finding candidates next year. You probably know people in your local group or even nationally that might be good board members. After the first of the year, the nominating committee will begin advertising for the skills and experience they are seeking for next year’s election.
SAPFM continues to grow. As part of that growth it is important to find and encourage members who can help in the leadership of the organization. We believe the nominating committee helped with that effort this year, but it can only continue to do so with your active and thoughtful input.
SAPFM will hold an election for three representatives on the Board of Directors(Board) this year. The election will be held electronically via a web site, from October 15 - November 1. Candidates must submit their biographical information electronically to email@example.com by 5PM EST October 1.
As SAPFM has grown, its requirements for skills possessed by Board members have evolved. First and foremost we are an educational organization dedicated to period furniture. So the need for a strong interest in that subject has not changed. We also continue to need Board representation of accomplished makers of period furniture including professionals. While that was originally the main skill needed, we now have additional needs for more managerial, operational, marketing, fund raising and board experience and skills. This is of course is not an exhaustive list, and many other abilities will no doubt enhance the Board's effectiveness.
Serving on the board is a great way to meet and collaborate with others who want to make SAPFM as good as it can be. You’ll gain satisfaction from helping preserve the art and skills we are all interested in, and make good friends in the process!
SAPFM is primarily a member-run organization. While we recognize the importance of outside experts to ensure we are compliant with regulations, we want the diversity of managerial and business execution skills in our own governing body to allow SAPFM to thrive.
To date most of our personal statements submitted by members seeking election to the Board have been our journey to and within period furniture making. While this is helpful, we’d like to ask that personal statements also emphasize business and other relevant skills and experience that candidates can bring to the Board to help make SAPFM successful.
This past year SAPFM established a Nominating Committee to help in the identification, recruitment and vetting of possible Board candidates. That committee is actively seeking candidates at this time. The Committee welcomes all SAPFM members in good standing to submit their information for election. The Nominating Committee will provide a list of candidates for membership consideration on September 20 that will be sent via email. If you would like to ask questions, submit your name for consideration or nominate others, please contact the Nominating Committee at firstname.lastname@example.org Of course, any member in good standing wishing to stand for election may do so regardless if they have submitted their information to the Nominating Committee or of their skills or experience.
SAPFM is your organization. We hope you will consider ways you can be of service by committing time and sharing your expertise.
Chair, Nominating Committee
SAPFM Vice President